 | |||||
 |  |  |  | ||
 | |||||
Updating Text-Only Pages Preparation With your word processor or spreadsheet program, save the document you wish to upload to your Web site in one of the following formats: Microsoft Word (.doc) format. In Word, this is your normal format; just choose “Save” or “Save As” from the ”File” menu. Rich Text (RTF) format. In Word, this format is selectable from the “Save As” dialog; at the bottom of the dialog window, choose “Rich Text Format” from the “Save as type” list box. Web (.htm, HTML) format. In Word, this can be saved with the “Save as Web page” item in the “File” menu in Word 2000 or newer, or by choosing “Web page” or “HTML” from the “Save As” dialog in Word 98 or older. Tip We recommend using this format; it works especially well with complicated pages that contain images or unusual formatting. Note where you have saved your file and what name you saved it with; you’ll need to be able to find it later. You’re now ready to use Alacri. Update Your Site 1. Open an Internet browser (such as Internet Explorer, Netscape, Mozilla, OmniWeb, NetFront, Phoenix, or any other HTML-compliant browser). Enter the Web address of your provider’s Alacri installation. (If you do not have this address, please contact your Web developer or Alacri provider.) You’ll now see the home page of your provider’s Alacri installation. Please note that this picture may differ from the appearance of your provider’s Alacri installation. Click on “Client Login.” 2. Alacri will now prompt you for your username and password. Enter the Alacri user ID and password provided to you by your Web developer. Please note: if you already have a site login or an FTP login, do not use those. This is your Alacri login. Tip If you’d like, you may bookmark the Log-In Screen as a shortcut for using Alacri. We do not recommend bookmarking any other pages of the Alacri interface; if your log-in information is not retained by your browser, then visiting such a bookmarked page would require you to log into Alacri again. 3. After a brief delay, Alacri will begin opening your site. Alacri needs to copy the current content from your Web site in order to allow you to modify it; this is a non-destructive process that only takes a few seconds per page. You’ll see a progress indicator while this is in progress. Your site configuration may require you to enter your “FTP” or “Web” password. If so, enter your FTP password and click the “Open” button. When complete, you will see a screen similar to the following, informing you that Alacri has successfully opened your site.
Tip If Alacri has already opened your site when you log in, instead of asking you to open the site again, Alacri will simply direct you to the Menu. 4. Click on one of the “Return to Menu” links once your site is completely opened. Tip If you return to the Menu before your site is completely opened, an alert box on the Menu will explain that your site is still being opened. Returning to the Menu before the process is complete does not abort it; just use the Refresh function of your browser until the site is fully opened and the alert dialog goes away. 5. The first item on the menu is now “greyed out,” or disabled; having opened your site already, Alacri does not need to open it again. Click on “Update My Site’s Text” to load Alacri’s text management interface. 6. Select a file to update. In the left center of the screen is a drop-down list showing all the pages and sections of pages that you can change. To select a section to update, click on the list box and click again on the document you would like to update. Tip The Preview area to the right will update to show you a graphical preview of the section you have selected. (If JavaScript is disabled in your browser, you will not see the Preview.) After selecting a list item, click the “Next” button. 7. If your Alacri account has multiple formats enabled, Alacri will now ask you what kind of document you just uploaded. If you do not see a screen such as the one shown here, skip to step 8.
Select the format of the
document you created and saved in the ‘Preparation’ steps. For example, if you
saved a Microsoft Word document ‘as Web page’ or in ‘Web format’ then you would
check the “.HTML (Word HTML File)” option. 8. Select the document you created and saved in the ‘Preparation’ steps by using the 'Browse' button and selecting your file*. When done, click on “Next”. Tip Some installations of Windows may make it difficult for you to distinguish between your source Word documents and the “Save for Web” versions of the same files. Here are a few common icons: Your icons may differ from these pictured; these are only
examples. In particular, if you use Netscape or another browser, your HTML/Web
files may have an icon similar to that of your browser. 9. A preview of your document as it will appear on your Web page will display. You may now “Update Another File” or “Save My Site”. If you have another page you’d like to change, click on the “Update Another File” link and return to step 6. If you are ready to save your changes to your Web site, click on “Save My Site.” 10. A verification screen will appear showing the files to be updated. Depending on your site configuration, this screen may or may not include a field for you to enter your FTP password. When ready, click on “Submit Query” to install the changes. 11. You will now see the confirmation screen. That's all there is to it. Your Web page has been updated! You may now click on the “Log Out” button. |
